You can connect an outside AI assistant -- ChatGPT or Claude -- straight to your Planner.coach account. Once it's linked, you can ask the assistant about your sessions, calendar, rosters and lineups in plain language, and have it draft calendar events and sessions for you, all without leaving the chat you already use.
This is for coaches who already work in ChatGPT or Claude and want them to know about their coaching data. If you'd rather plan inside Planner.coach, the built-in AI Coach does the same job and needs no setup.
This feature is available on every plan, including Free.
What the assistant can do
Once connected, the assistant can:
- Look things up -- your recent sessions, upcoming fixtures, calendar events, rosters, lineups, and athlete training load.
- Create calendar events -- "Add a training session next Tuesday at 6pm."
- Build sessions -- "Draft a 60-minute passing session for Thursday."
It works on your personal data and, if you're on a team, on the teams you belong to. Anything the assistant creates respects your plan's normal limits, the same as if you'd made it yourself in the app.
What it can't see
Your athletes' personal details are never shared. The assistant can see athlete names and summary numbers, but never dates of birth, contact details, medical notes, or emergency contacts. This matches the rest of Planner.coach: sensitive athlete data stays locked down.
The assistant also can't design drill diagrams, edit athlete records, or send emails to athletes or guardians. Those stay inside the app.
One thing to keep in mind: once your coaching data reaches the connected assistant, it's handled under that provider's own privacy policy -- ChatGPT's or Claude's -- not ours. Our Privacy Policy explains exactly what a connected assistant can read and create on your behalf.
Connecting your assistant
The connection happens through a single web address -- your Connection URL. Find it in Planner.coach under Settings → Connected AI Assistants, and copy it.
Then add it as a custom connector in your assistant. Both ChatGPT and Claude keep their own step-by-step instructions, and they're the most up-to-date source if their screens change:
- ChatGPT -- Developer mode and MCP connectors in ChatGPT (OpenAI Help Center). Custom connectors are available on ChatGPT's paid plans.
- Claude -- Get started with custom connectors using remote MCP (Claude Help Center).
In short: open your assistant's connector settings, choose to add a custom connector, and paste your Connection URL. You'll be sent to a Planner.coach page to sign in and approve access. After that, the assistant can start helping.
A note on "MCP": you might see the term MCP or remote MCP server in those help articles. It's just the open standard that lets the two apps talk to each other. You don't need to understand it to use the connection.
Approving each action
When the assistant wants to create or change something -- a calendar event, a session -- it asks you first. You review what it's about to do and approve it in the chat before it happens. Nothing is written to your account without your say-so.
Managing and removing access
Every assistant you connect is listed under Settings → Connected AI Assistants, with the date you connected it. To disconnect one, click Revoke next to it. It loses access to your account straight away, and you can always reconnect it later.
It's worth reviewing this list now and then, and revoking anything you no longer use.
Prefer to plan inside Planner.coach? The built-in AI Coach generates drills, sessions and lineups without any setup. Either way, every AI interaction uses credits.